In this article, we’re explaining how to prepare a request letter for a certificate of employment, which can be used in a number of different scenarios.
This will be especially relevant for readers from the Philippines, India, and other countries where a certificate of employment is required to access certain financial accounts and products.
This is part of our free series on account opening, including our free guide What Do You Need to Know to Open a Bank Account, which you can access here.
Feel free to use the table of contents to jump ahead to the sections most relevant to you.
Table of Contents
- Request Letter for Certificate of Employment
- Why Do I Need to Request an Employment Certificate?
- How Do I Write a Letter of Request for Employment?
- Frequently Asked Questions
- Do You Want Help Opening Bank Accounts?
Request Letter for Certificate of Employment
A request letter for a certificate of employment is used to obtain an official COE (Certificate of Employment) in support of applications for financing and other bank products and services.
In order to obtain a certificate of employment, many company HR departments require individuals to submit a formal letter. This letter is commonly referred to as a request letter for a certificate of employment.
While the specific requirements can vary depending on the country and company, most request letters need to include employment details like years served, area of responsibility or department, and the reason for the request.
Of course, the request letter also needs to include basic personal information about the individual, including their name, employee identification number, and any other relevant details.
In certain cases, companies may have a specific template that they want employees to use. Alternatively, they may provide a specific sample request letter to help people with this process.
With this in mind, before submitting a request letter to your company’s HR department, you may want to contact them directly and ask if they have any specific guidelines on how to write such a request.
We will share the specific details that you will need to include in your request letter below. But first, we’re going to take a look at a few of the key reasons why you might need to provide a certificate of employment.
Why Do I Need to Request an Employment Certificate?
In banking and finance, a certificate of employment (COE) may be required to support your application for a mortgage or other financing products. That said, a COE is also used outside of banking and finance to verify employment details and confirm work history.
Here are several instances of why you might be asked to provide a certificate of employment.
- Mortgage applications
- Bank loan application
- Credit card applications
- Job application
- Employment visa
- Housing application
- And more
Not surprisingly, the purpose of the letter varies depending on the context that it has been requested. However, in all instances, a COE confirms the specific details of a person’s employment, the length of time a person has held a role, along with their current salary.
If your company does not have specific guidelines for how to write a request letter for a certificate of employment, you can use the following section to guide your writing.
How Do I Write a Letter of Request for a Certificate of Employment?
To write a letter of request for a certificate of employment, you will need the following information:
- Name of the human resource manager you will be contacting
- Your legal name as written in company records
- Employee identification number
- Title of your role at the company
- Date when your employment started at the company
- Name of the department you work in
- The specific reason why you are requesting the certificate
With this information, you can complete a simple request for a certificate of employment, which you can then submit to your HR department.
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Frequently Asked Questions
Below are a few of the most common questions we receive from people looking into how to request a letter for a certificate of employment. If you have further questions you would like to ask our team, don’t hesitate to get in touch.
Can I Request Proof of Employment?
Yes, you can request proof of employment from your employer. Depending on the size of the company that you work for, this might require you to provide a formal request to your human resources department. Alternatively, if you work for a small company, you be able to submit an informal email or verbal request.
How Do I Write a Letter of Request for a Certificate?
To write a letter of request for a certificate, you need to include relevant work and personal details including your name, employee ID, time at the company, title at the company, department you work in, and more. Of course, each company may have specific requirements for request letters, so you should confirm directly with the HR department before submitting a request.
What Is Another Name for a Certificate of Employment?
Another name for a certificate of employment is an employment verification letter. In both cases, the letter being requested is a formal confirmation that an individual is employed, their role, their department of responsibility, and possibly information about their compensation package.
How Do I Write a Letter Asking for Employment Verification?
To write a letter asking for employment verification, you will need to outline the reason for the request along with your personal and employee information. Employee information may include your employment identification number, years served, and the specific department that you work in.
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